Frequently asked questions
Got questions? We've got answers. Find everything you need to know here.
Got questions? We've got answers. Find everything you need to know here.
Got questions? We've got answers. Find everything you need to know here.
FAQ Highlights
Maximize Cash Flow with AR Collector & QuickBooks Online
Managing accounts receivable is a common hurdle for businesses. AR Collector automates this experience with AI calls, texts, emails, voicemails and seamless QuickBooks Online integration.
AR Collector ensures you get paid quickly, reduces late payments, and keeps your cash flow healthy.
How it works
01.
AR Collector automates accounts receivable tasks, freeing businesses from repetitive work and reducing late payments through AI-powered reminders.
03.
Systematic courtesy calls and follow-up payment reminders make customer payments faster and lower your average number of days to collect.
04.
Integrates directly with QuickBooks Online for seamless payment tracking, helping you manage efficient accounts and improve cash flow.
05.
Maintain 100% control of your finances. Collect payments through your QuickBooks Payments account or directly to your bank. We never handle your funds.
06.
Flexible subscription pricing ensures businesses pay only for what they need, with options to scale as their receivable process grows.
What is AR Collector and How Does It Work?
AR Collector is a self-serve, AI-driven communication application that automates your entire accounts receivable process, making it easier for businesses to get paid faster. Instead of manually tracking invoices, sending reminders, and collecting payments, AR Collector handles all communication through human-like AI voice calls, emails, and texts. This eliminates payment errors and reduces the workload on your staff. To get started, you’ll need to meet simple eligibility criteria, such as having a QuickBooks Online account. Once you sign up, AR Collector syncs with QuickBooks Online, accessing invoice data, payment histories, and customer details. You’ll have control of when the calls are placed and the reminder messages. From there, the tool begins automated communications and systematic follow-ups.
Key Benefits for Small and Medium Businesses
AR Collector delivers measurable value for small businesses striving to improve their receivable process and cash flow. By automating manual tasks, the platform helps you: • Reduce late payments and Days Sales Outstanding (DSO) by 20-35%, freeing up working capital for inventory, payroll, or growth. • Eliminate payment errors and minimize bad debt expense by providing clear, consistent communication throughout every step of the receivable process. • Allow your team to focus on core activities like customer service and product innovation instead of chasing overdue accounts. • Enhance customer experience with professional, timely reminders and flexible payment methods. Small businesses benefit from streamlined operations, a healthier cash flow, and fewer unpaid invoices. The result is more control and predictability over your business finances; delivering peace of mind that your receivable management is both efficient and customer-friendly.
Who Can Benefit Most from AR Collector?
Businesses of all sizes can benefit, but AR Collector is especially valuable for small to medium sized businesses struggling with late payments and manual receivable processes. If your application approval depends on streamlined financial operations and you need to meet eligibility criteria for modern accounting solutions, this platform is designed for you. AR Collector is ideal if you want to optimize your accounts receivable, reduce bad debt, and improve your cash flow by automating payment reminders and follow-ups.
Common Challenges Solved by AR Collector
Manual receivable processes lead to friction, errors, and delayed payments. AR Collector tackles these common pain points head-on: • Struggles with late payments and high DSO impacting cash flow and operational agility. • Persistent unpaid invoices that require time-consuming follow-ups, draining productivity from your team. • Increasing bad debt expense because of inconsistent reminders or missed payment opportunities. • Ineffective receivable management due to limited resources or outdated processes. AR Collector’s automation ensures proactive communication, reducing your number of late payments. With systematic reminders and transparent tracking, you avoid unpaid invoices and minimize bad debt expense. By replacing manual interventions with AI-driven workflows, your receivable process becomes more accurate, predictable, and scalable, allowing you to focus on strategic business objectives.
Overview of AR Collector’s AI-Powered Automation
AR Collector uses advanced AI to communicate with your customers across multiple channels—voice, email, and text. This multi-channel approach ensures that every customer receives timely, professional reminders and payment requests. • AI voice calls initiate courtesy reminders and follow-ups with a human touch • Smart emails deliver payment links and invoice details directly to your customer’s inbox • Automated texts provide quick, actionable reminders with direct links to your QuickBooks Payments account These tools work together to create a simple start for businesses, ensuring invoices are not overlooked. By combining voice, email, and text, AR Collector increases response rates and accelerates payment cycles. This approach not only streamlines your accounts receivable process but also gives your business a competitive edge in customer communications.
AI Courtesy Calls and Reminders
AR Collector’s AI Voice mimics human callers, making proactive courtesy calls before invoices are due. These agents are scripted for professionalism and empathy, ensuring your customers receive gentle reminders instead of impersonal notifications. This approach builds trust and encourages timely payments. When an invoice becomes overdue, the AI automatically escalates calls, following a schedule that aligns with your payment terms and customer agreements. Each voice call is logged and transcribed, with analytics capturing sentiment and flagging potential disputes or service issues. If the call goes to voicemail, AI leaves a courtesy voicemail notifying to check their email and text for further information. By automating voice communication, your business can scale follow-up efforts without adding staff. The AI can handle thousands of calls at once, providing consistency and ensuring no account slips through the cracks. This kind of automation maximizes the effectiveness of your receivable management and gets your invoices paid faster.
Smart Email and Text Follow-Ups for Faster Payments
In addition to voice calls, AR Collector uses smart email and SMS automation to ensure customers receive timely, actionable payment reminders. Each message includes clear invoice details and a direct payment link to your QuickBooks Payments account, simplifying the customer’s payment experience. Automated features include: • Intelligent scheduling that adjusts reminder timing based on invoice status and customer payment patterns. • Personalized templates for both email and SMS to maintain a consistent, branded communication style. • Multi-channel delivery to maximize reach—customers receive reminders whether they prefer email, text, or both. With each follow-up, AR Collector tracks delivery, opens, and response rates, providing insight into which communication tactics drive the fastest collections. This targeted automation helps reduce late payments and improves your overall accounts receivable efficiency.
What is AR Collector and How Does It Work?
AR Collector is a self-serve, AI-driven communication application that automates your entire accounts receivable process, making it easier for businesses to get paid faster. Instead of manually tracking invoices, sending reminders, and collecting payments, AR Collector handles all communication through human-like AI voice calls, emails, and texts. This eliminates payment errors and reduces the workload on your staff. To get started, you’ll need to meet simple eligibility criteria, such as having a QuickBooks Online account. Once you sign up, AR Collector syncs with QuickBooks Online, accessing invoice data, payment histories, and customer details. You’ll have control of when the calls are placed and the reminder messages. From there, the tool begins automated communications and systematic follow-ups.
Key Benefits for Small and Medium Businesses
AR Collector delivers measurable value for small businesses striving to improve their receivable process and cash flow. By automating manual tasks, the platform helps you: • Reduce late payments and Days Sales Outstanding (DSO) by 20-35%, freeing up working capital for inventory, payroll, or growth. • Eliminate payment errors and minimize bad debt expense by providing clear, consistent communication throughout every step of the receivable process. • Allow your team to focus on core activities like customer service and product innovation instead of chasing overdue accounts. • Enhance customer experience with professional, timely reminders and flexible payment methods. Small businesses benefit from streamlined operations, a healthier cash flow, and fewer unpaid invoices. The result is more control and predictability over your business finances; delivering peace of mind that your receivable management is both efficient and customer-friendly.
Who Can Benefit Most from AR Collector?
Businesses of all sizes can benefit, but AR Collector is especially valuable for small to medium sized businesses struggling with late payments and manual receivable processes. If your application approval depends on streamlined financial operations and you need to meet eligibility criteria for modern accounting solutions, this platform is designed for you. AR Collector is ideal if you want to optimize your accounts receivable, reduce bad debt, and improve your cash flow by automating payment reminders and follow-ups.
Common Challenges Solved by AR Collector
Manual receivable processes lead to friction, errors, and delayed payments. AR Collector tackles these common pain points head-on: • Struggles with late payments and high DSO impacting cash flow and operational agility. • Persistent unpaid invoices that require time-consuming follow-ups, draining productivity from your team. • Increasing bad debt expense because of inconsistent reminders or missed payment opportunities. • Ineffective receivable management due to limited resources or outdated processes. AR Collector’s automation ensures proactive communication, reducing your number of late payments. With systematic reminders and transparent tracking, you avoid unpaid invoices and minimize bad debt expense. By replacing manual interventions with AI-driven workflows, your receivable process becomes more accurate, predictable, and scalable, allowing you to focus on strategic business objectives.
Overview of AR Collector’s AI-Powered Automation
AR Collector uses advanced AI to communicate with your customers across multiple channels—voice, email, and text. This multi-channel approach ensures that every customer receives timely, professional reminders and payment requests. • AI voice calls initiate courtesy reminders and follow-ups with a human touch • Smart emails deliver payment links and invoice details directly to your customer’s inbox • Automated texts provide quick, actionable reminders with direct links to your QuickBooks Payments account These tools work together to create a simple start for businesses, ensuring invoices are not overlooked. By combining voice, email, and text, AR Collector increases response rates and accelerates payment cycles. This approach not only streamlines your accounts receivable process but also gives your business a competitive edge in customer communications.
AI Courtesy Calls and Reminders
AR Collector’s AI Voice mimics human callers, making proactive courtesy calls before invoices are due. These agents are scripted for professionalism and empathy, ensuring your customers receive gentle reminders instead of impersonal notifications. This approach builds trust and encourages timely payments. When an invoice becomes overdue, the AI automatically escalates calls, following a schedule that aligns with your payment terms and customer agreements. Each voice call is logged and transcribed, with analytics capturing sentiment and flagging potential disputes or service issues. If the call goes to voicemail, AI leaves a courtesy voicemail notifying to check their email and text for further information. By automating voice communication, your business can scale follow-up efforts without adding staff. The AI can handle thousands of calls at once, providing consistency and ensuring no account slips through the cracks. This kind of automation maximizes the effectiveness of your receivable management and gets your invoices paid faster.
Smart Email and Text Follow-Ups for Faster Payments
In addition to voice calls, AR Collector uses smart email and SMS automation to ensure customers receive timely, actionable payment reminders. Each message includes clear invoice details and a direct payment link to your QuickBooks Payments account, simplifying the customer’s payment experience. Automated features include: • Intelligent scheduling that adjusts reminder timing based on invoice status and customer payment patterns. • Personalized templates for both email and SMS to maintain a consistent, branded communication style. • Multi-channel delivery to maximize reach—customers receive reminders whether they prefer email, text, or both. With each follow-up, AR Collector tracks delivery, opens, and response rates, providing insight into which communication tactics drive the fastest collections. This targeted automation helps reduce late payments and improves your overall accounts receivable efficiency.
What is AR Collector and How Does It Work?
Key Benefits for Small and Medium Businesses
Who Can Benefit Most from AR Collector?
Common Challenges Solved by AR Collector
Overview of AR Collector’s AI-Powered Automation
AI Courtesy Calls and Reminders
Smart Email and Text Follow-Ups for Faster Payments
Key Features that Set AR Collector Apart
AR Collector stands out by offering advanced features that streamline your entire collections process. Its AI-powered system can manage up to 5,000 calls simultaneously, ensuring no customer is overlooked and every invoice gets prompt attention. Here’s what makes it unique: • Automated voice calls, emails, and texts for proactive reminders • Seamless QuickBooks Payments integration for easy online payments • Intelligent, escalating follow-up sequences for overdue accounts • Detailed activity logs and customizable analytics dashboards • Mobile web access for managing collections on the go These special features, combined with a flexible monthly subscription, allow you to pay only for what you use. The service runs on a monthly basis and leverages your existing QuickBooks Payments account, keeping service fees predictable and affordable for small businesses.
Key Features that Set AR Collector Apart
AR Collector stands out by offering advanced features that streamline your entire collections process. Its AI-powered system can manage up to 5,000 calls simultaneously, ensuring no customer is overlooked and every invoice gets prompt attention. Here’s what makes it unique: • Automated voice calls, emails, and texts for proactive reminders • Seamless QuickBooks Payments integration for easy online payments • Intelligent, escalating follow-up sequences for overdue accounts • Detailed activity logs and customizable analytics dashboards • Mobile web access for managing collections on the go These special features, combined with a flexible monthly subscription, allow you to pay only for what you use. The service runs on a monthly basis and leverages your existing QuickBooks Payments account, keeping service fees predictable and affordable for small businesses.
Key Features that Set AR Collector Apart
How AR Collector Uses AI for Accounts Receivable
AI is at the heart of AR Collector’s approach to accounts receivable. Rather than relying on manual processes, the platform uses intelligent automation to send payment reminders and follow up with customers. This results in faster collections and fewer overdue invoices. By leveraging AI to handle routine communication, AR Collector helps you streamline your receivable process, minimize errors, and focus on strategic growth. Wondering how the AI Voice agents and automated messages contribute to faster, more efficient collections? Let’s look at the details. Seamless Integration: Connecting with QuickBooks Online Connecting AR Collector to QuickBooks Online is designed to be fast and effortless. The platform’s bi-directional integration automatically syncs your invoice data, payment information, and customer details so you can start automating collections almost immediately. By granting data access, AR Collector optimizes its strategy based on your payment histories and begins generating communications with your customers. For businesses needing support or assistance, dedicated product registration and a range of support options make the setup process easy and stress-free.
How AR Collector Uses AI for Accounts Receivable
AI is at the heart of AR Collector’s approach to accounts receivable. Rather than relying on manual processes, the platform uses intelligent automation to send payment reminders and follow up with customers. This results in faster collections and fewer overdue invoices. By leveraging AI to handle routine communication, AR Collector helps you streamline your receivable process, minimize errors, and focus on strategic growth. Wondering how the AI Voice agents and automated messages contribute to faster, more efficient collections? Let’s look at the details. Seamless Integration: Connecting with QuickBooks Online Connecting AR Collector to QuickBooks Online is designed to be fast and effortless. The platform’s bi-directional integration automatically syncs your invoice data, payment information, and customer details so you can start automating collections almost immediately. By granting data access, AR Collector optimizes its strategy based on your payment histories and begins generating communications with your customers. For businesses needing support or assistance, dedicated product registration and a range of support options make the setup process easy and stress-free.
How AR Collector Uses AI for Accounts Receivable
Overview of AR Collector’s AI-Powered Automation
AR Collector leverages AI to deliver a new level of automation to your receivable management. Imagine your business never needing to chase late payments again—this is the reality AR Collector creates. The platform uses AI calling to make proactive courtesy calls before invoices are due, providing friendly reminders and voicemails that sound just like a real human. This makes your payment reminders more personal and effective. Beyond voice calls, AR Collector automates the delivery of emails and SMS messages with payment links, ensuring your customers always have an easy way to pay. These reminders are triggered intelligently based on invoice status, creating a systematic follow-up process that leaves no account behind. With this level of automation, your accounts team gains consistency and scalability unmatched by manual efforts. Everything from call logs to communication delivery statuses is tracked, so you always know where you stand with each customer.
Overview of AR Collector’s AI-Powered Automation
AR Collector leverages AI to deliver a new level of automation to your receivable management. Imagine your business never needing to chase late payments again—this is the reality AR Collector creates. The platform uses AI calling to make proactive courtesy calls before invoices are due, providing friendly reminders and voicemails that sound just like a real human. This makes your payment reminders more personal and effective. Beyond voice calls, AR Collector automates the delivery of emails and SMS messages with payment links, ensuring your customers always have an easy way to pay. These reminders are triggered intelligently based on invoice status, creating a systematic follow-up process that leaves no account behind. With this level of automation, your accounts team gains consistency and scalability unmatched by manual efforts. Everything from call logs to communication delivery statuses is tracked, so you always know where you stand with each customer.
Overview of AR Collector’s AI-Powered Automation
Real-Time Analytics and Customizable Dashboards
AR Collector provides powerful, real-time analytics that let you see the health of your accounts receivable at a glance. Customizable dashboards display all the key metrics you need, from amounts collected to communication delivery statuses. You can drill down by account, time period, or invoice status, making it easy to track performance. Here’s a breakdown of what you can monitor: Metric Description Amounts Collected Total payments received during a selected time frame Call Volumes Number of AI voice calls made for collections Communication Status Delivery and open rates for emails, texts, and voicemails Activity Logs Detailed logs for every reminder, call, and payment interaction Additional Fees Summary of any extra charges beyond the standard annual base price With these tools, you can quickly identify trends, address issues, and make data-driven decisions to improve your cash flow and customer relationships.
Real-Time Analytics and Customizable Dashboards
AR Collector provides powerful, real-time analytics that let you see the health of your accounts receivable at a glance. Customizable dashboards display all the key metrics you need, from amounts collected to communication delivery statuses. You can drill down by account, time period, or invoice status, making it easy to track performance. Here’s a breakdown of what you can monitor: Metric Description Amounts Collected Total payments received during a selected time frame Call Volumes Number of AI voice calls made for collections Communication Status Delivery and open rates for emails, texts, and voicemails Activity Logs Detailed logs for every reminder, call, and payment interaction Additional Fees Summary of any extra charges beyond the standard annual base price With these tools, you can quickly identify trends, address issues, and make data-driven decisions to improve your cash flow and customer relationships.
Real-Time Analytics and Customizable Dashboards
As a Business: Who can I call with AR Collector?
AR Collector is a self-serve, flexible and fully compliant platform designed to help you manage receivables from both businesses (B2B) and individual consumers (B2C). For Business-to-Business (B2B) Invoices Our self-serve platform is ideal for small and medium-sized businesses looking to automate their commercial accounts receivable by keeping you in charge. By seamlessly integrating with QuickBooks Online, AR Collector can automatically follow up on outstanding invoices with your business clients, helping you reduce your Days Sales Outstanding (DSO) and improve cash flow. You choose the day of the week to call and the reminder. Our professional AI-powered communications ensure your customer relationships are maintained while effectively collecting on your invoices. For Business-to-Consumer (B2C) Bills Yes, you can absolutely use AR Collector to communicate with individual customers. The platform’s ability to send friendly, polite, and professional reminders makes it a perfect fit for service-based businesses that need to maintain positive customer relationships. For example, a doctor’s office, clinic, or veterinary practice can use AR Collector to send gentle reminders about outstanding patient balances and provide multiple convenient payment options, like credit card or digital wallets. The same applies to law firms, home service providers, and any business that invoices individual clients.
As a Business: Who can I call with AR Collector?
AR Collector is a self-serve, flexible and fully compliant platform designed to help you manage receivables from both businesses (B2B) and individual consumers (B2C). For Business-to-Business (B2B) Invoices Our self-serve platform is ideal for small and medium-sized businesses looking to automate their commercial accounts receivable by keeping you in charge. By seamlessly integrating with QuickBooks Online, AR Collector can automatically follow up on outstanding invoices with your business clients, helping you reduce your Days Sales Outstanding (DSO) and improve cash flow. You choose the day of the week to call and the reminder. Our professional AI-powered communications ensure your customer relationships are maintained while effectively collecting on your invoices. For Business-to-Consumer (B2C) Bills Yes, you can absolutely use AR Collector to communicate with individual customers. The platform’s ability to send friendly, polite, and professional reminders makes it a perfect fit for service-based businesses that need to maintain positive customer relationships. For example, a doctor’s office, clinic, or veterinary practice can use AR Collector to send gentle reminders about outstanding patient balances and provide multiple convenient payment options, like credit card or digital wallets. The same applies to law firms, home service providers, and any business that invoices individual clients.
As a Business: Who can I call with AR Collector?
Does AR Collector process payments?
No, AR Collector does not process or handle your funds at any point. AR Collector a self-service AI communication platform designed for trust and security. You always maintain 100% control over your accounts receivables. Our system works in two ways to ensure payments are made directly and securely to your company: • QuickBooks Payments Integration: For customers paying via credit card or digital wallet, our platform seamlessly directs them to pay through your existing QuickBooks Payments account. • Direct Bank Payments: For ACH, wire, or check payments, we provide your secure company banking information to the customer so they can pay you directly. This process means we never handle your money, and every payment is sent directly to you, giving you complete control and peace of mind. Proactive Invoice Reminders and Follow-Ups Proactive communication is key to reducing overdue invoices and improving your monthly billing cycle. You choose the communication style and timing, and AR Collector sends courteous reminders before due dates and escalating follow-ups for late accounts. This ensures customers receive multiple, professional notifications—maximizing the likelihood of prompt payment. The automated system triggers a sequence of voice calls, emails, and texts, each including invoice details and a secure payment link. For QuickBooks customers, this process is automated, seamless and easy to manage. By automating reminders and follow-ups, your accounts receivable process becomes more reliable and less stressful. Your business can focus on growth, knowing that collections are being managed efficiently and consistently every month.
Does AR Collector process payments?
No, AR Collector does not process or handle your funds at any point. AR Collector a self-service AI communication platform designed for trust and security. You always maintain 100% control over your accounts receivables. Our system works in two ways to ensure payments are made directly and securely to your company: • QuickBooks Payments Integration: For customers paying via credit card or digital wallet, our platform seamlessly directs them to pay through your existing QuickBooks Payments account. • Direct Bank Payments: For ACH, wire, or check payments, we provide your secure company banking information to the customer so they can pay you directly. This process means we never handle your money, and every payment is sent directly to you, giving you complete control and peace of mind. Proactive Invoice Reminders and Follow-Ups Proactive communication is key to reducing overdue invoices and improving your monthly billing cycle. You choose the communication style and timing, and AR Collector sends courteous reminders before due dates and escalating follow-ups for late accounts. This ensures customers receive multiple, professional notifications—maximizing the likelihood of prompt payment. The automated system triggers a sequence of voice calls, emails, and texts, each including invoice details and a secure payment link. For QuickBooks customers, this process is automated, seamless and easy to manage. By automating reminders and follow-ups, your accounts receivable process becomes more reliable and less stressful. Your business can focus on growth, knowing that collections are being managed efficiently and consistently every month.
Does AR Collector process payments?
Our Unmatched Compliance Framework
What makes AR Collector unique is that it is World’s first licensed and bonded AI Debt Collection Agency (DFPI License #11445-99). It is programed with the security and compliance of a fully licensed and bonded collection agency at its core. Our platform is architected to adhere to the strict regulations governing consumer communications, including: • The Fair Debt Collection Practices Act (FDCPA) • The Telephone Consumer Protection Act (TCPA) • Data privacy laws like the Gramm-Leach-Bliley Act (GLBA) Your business benefits from a platform built to the highest standards of security and compliance, giving you complete peace of mind. Whether you are calling a business partner or a local customer, AR Collector provides the tools to do it professionally, effectively, and compliantly.
Our Unmatched Compliance Framework
What makes AR Collector unique is that it is World’s first licensed and bonded AI Debt Collection Agency (DFPI License #11445-99). It is programed with the security and compliance of a fully licensed and bonded collection agency at its core. Our platform is architected to adhere to the strict regulations governing consumer communications, including: • The Fair Debt Collection Practices Act (FDCPA) • The Telephone Consumer Protection Act (TCPA) • Data privacy laws like the Gramm-Leach-Bliley Act (GLBA) Your business benefits from a platform built to the highest standards of security and compliance, giving you complete peace of mind. Whether you are calling a business partner or a local customer, AR Collector provides the tools to do it professionally, effectively, and compliantly.
Our Unmatched Compliance Framework
Get Paid Faster by Making It Easy for Customers to Pay
AR Collector sends intelligent reminders containing a payment link connected directly to your QuickBooks Payments account. This allows your customers to pay you instantly using the modern, flexible options they expect: • Major credit and debit cards • ACH bank transfers • Digital wallets like PayPal, Apple Pay, and Venmo Additionally, for clients who prefer direct bank payments, you can securely supply your company's billing information to accept ACH transfers, wire transfers, and checks. More convenient payment options for your customers means faster, more reliable cash flow for your business. If you do not have a QuickBooks Payments account and want your payment sent directly to your company, you can enter you billing and payment information and the payments will be sent directly to you.
Get Paid Faster by Making It Easy for Customers to Pay
AR Collector sends intelligent reminders containing a payment link connected directly to your QuickBooks Payments account. This allows your customers to pay you instantly using the modern, flexible options they expect: • Major credit and debit cards • ACH bank transfers • Digital wallets like PayPal, Apple Pay, and Venmo Additionally, for clients who prefer direct bank payments, you can securely supply your company's billing information to accept ACH transfers, wire transfers, and checks. More convenient payment options for your customers means faster, more reliable cash flow for your business. If you do not have a QuickBooks Payments account and want your payment sent directly to your company, you can enter you billing and payment information and the payments will be sent directly to you.
Get Paid Faster by Making It Easy for Customers to Pay
Beginner’s Guide to Getting Started with AR Collector
Getting started with AR Collector is simple and designed for small businesses that want seamless automation in their accounting software. The first step involves checking your eligibility criteria, ensuring you have access to QuickBooks Online, and confirming your business has the necessary current assets for integration. If you want take payments through QuickBooks Online, sign up for a QuickBooks Payments account and AR Collector will automatically send all funds through QuickBooks Payments. Once you’re ready, setup is a breeze: connect your QuickBooks Online account, authorize payment methods, and let AR Collector handle the rest.
Beginner’s Guide to Getting Started with AR Collector
Getting started with AR Collector is simple and designed for small businesses that want seamless automation in their accounting software. The first step involves checking your eligibility criteria, ensuring you have access to QuickBooks Online, and confirming your business has the necessary current assets for integration. If you want take payments through QuickBooks Online, sign up for a QuickBooks Payments account and AR Collector will automatically send all funds through QuickBooks Payments. Once you’re ready, setup is a breeze: connect your QuickBooks Online account, authorize payment methods, and let AR Collector handle the rest.
Beginner’s Guide to Getting Started with AR Collector
What You’ll Need Before You Begin
Preparation is key to a smooth AR Collector setup. Before you start, make sure you have: • A valid credit card to activate your subscription and confirm eligibility. • A reliable internet provider network to ensure the platform and mobile app work without disruption. • Access to your current assets and up-to-date business information for accurate receivable management. • Administrative access to your accounting software, particularly QuickBooks Online, for seamless integration. • A QuickBooks Payment account attached to your QuickBooks Online account; or • Your company’s payment and billing information to securely enter into AR Collector, and the payments go directly to your bank. AR Collector does not process any payments. Meeting these criteria lets you take full advantage of AR Collector’s automation features. If you’re unsure about your eligibility or have questions about application approval, support is available to guide you. Once your essentials are in place, you’re ready for a straightforward, hassle-free onboarding process that gets your receivable process automated fast.
What You’ll Need Before You Begin
Preparation is key to a smooth AR Collector setup. Before you start, make sure you have: • A valid credit card to activate your subscription and confirm eligibility. • A reliable internet provider network to ensure the platform and mobile app work without disruption. • Access to your current assets and up-to-date business information for accurate receivable management. • Administrative access to your accounting software, particularly QuickBooks Online, for seamless integration. • A QuickBooks Payment account attached to your QuickBooks Online account; or • Your company’s payment and billing information to securely enter into AR Collector, and the payments go directly to your bank. AR Collector does not process any payments. Meeting these criteria lets you take full advantage of AR Collector’s automation features. If you’re unsure about your eligibility or have questions about application approval, support is available to guide you. Once your essentials are in place, you’re ready for a straightforward, hassle-free onboarding process that gets your receivable process automated fast.
What You’ll Need Before You Begin
Setting Up Your QuickBooks Online Integration
Integrating AR Collector with QuickBooks Online is at the heart of automating your receivable process. Start by logging into your QuickBooks Online account and navigating to the app section. Here, search for AR Collector and follow the prompts to authorize integration. The platform’s bi-directional sync pulls in your invoice and payment histories, giving the AI the data it needs for effective automation. To accept credit card and ACH payments, ensure your QuickBooks Payments account is set up. Within QuickBooks, click on the gear icon for Settings, select “Payments,” and complete the application. Once approved, you’ll link your merchant account, enabling customers to pay through the online invoices AR Collector sends. With the integration live, AR Collector instantly begins automating reminders, payment links, and follow-ups. This streamlined setup ensures that every part of your receivable management, from invoicing to payment collection, is tracked and optimized for efficiency.
Setting Up Your QuickBooks Online Integration
Integrating AR Collector with QuickBooks Online is at the heart of automating your receivable process. Start by logging into your QuickBooks Online account and navigating to the app section. Here, search for AR Collector and follow the prompts to authorize integration. The platform’s bi-directional sync pulls in your invoice and payment histories, giving the AI the data it needs for effective automation. To accept credit card and ACH payments, ensure your QuickBooks Payments account is set up. Within QuickBooks, click on the gear icon for Settings, select “Payments,” and complete the application. Once approved, you’ll link your merchant account, enabling customers to pay through the online invoices AR Collector sends. With the integration live, AR Collector instantly begins automating reminders, payment links, and follow-ups. This streamlined setup ensures that every part of your receivable management, from invoicing to payment collection, is tracked and optimized for efficiency.
Setting Up Your QuickBooks Online Integration
Step-by-Step Guide to Setting Up AR Collector
The AR Collector setup process is quick and user-friendly. You’ll create your account, connect QuickBooks Online, and set automation preferences for reminders and follow-ups. Each step is crafted to minimize setup time and maximize automation in your receivable process. From subscription activation to launching your first automated collections workflow, every stage is designed for ease of use. Let’s break down each step so you can get the most out of AR Collector’s automation features. Step 1: Creating Your AR Collector Account Start by visiting the AR Collector website and selecting the subscription plan that matches your business’s invoice volume and receivable management needs. You’ll provide your business details, validate eligibility criteria; that you are operating business, and enter your valid credit card information for account activation. Once your application is submitted, approval is typically quick. You’ll receive a confirmation email with instructions to finalize your setup. This email also includes tips and best practices for automating your receivable process from day one. If you need assistance at any point, AR Collector offers support via email and online resources, ensuring your application is smooth and your subscription is properly set up. With your account active, you’re ready to connect your accounting software for automation. Step 2: Connecting Your QuickBooks Account After your AR Collector account is approved, log in and navigate to the integration dashboard. Select QuickBooks Online as your preferred accounting software, then follow the guided prompts to authorize the connection. This process ensures all invoice, payment, and customer data syncs securely between platforms. The bi-directional integration means updates flow both ways: new invoices generated in QuickBooks Online are automatically included in AR Collector’s automation workflows, while payment statuses update seamlessly, reducing manual reconciliation. If you encounter connectivity issues, check your internet provider network availability or verify user permissions in both systems. Once your QuickBooks account is connected, your receivable management becomes automated, with all activity tracked and available in real time through the AR Collector dashboard. Step 3: Configuring AI Communication Preferences Customizing your communication preferences is crucial for effective receivable management. In your AR Collector dashboard, specify how and when the AI should send payment reminders to your customers. Tailor the frequency, channels, and tone of each message to suit your business needs and customer expectations. Options include: • Automated emails with payment links for upcoming, due, and overdue invoices. • Courtesy SMS reminders for added reach and immediate attention. • Voice calls from AI agents, escalating in urgency for accounts with multiple late payments. This ensures every customer interaction feels personal and professional, driving faster payment and improving your cash flow.
Step-by-Step Guide to Setting Up AR Collector
The AR Collector setup process is quick and user-friendly. You’ll create your account, connect QuickBooks Online, and set automation preferences for reminders and follow-ups. Each step is crafted to minimize setup time and maximize automation in your receivable process. From subscription activation to launching your first automated collections workflow, every stage is designed for ease of use. Let’s break down each step so you can get the most out of AR Collector’s automation features. Step 1: Creating Your AR Collector Account Start by visiting the AR Collector website and selecting the subscription plan that matches your business’s invoice volume and receivable management needs. You’ll provide your business details, validate eligibility criteria; that you are operating business, and enter your valid credit card information for account activation. Once your application is submitted, approval is typically quick. You’ll receive a confirmation email with instructions to finalize your setup. This email also includes tips and best practices for automating your receivable process from day one. If you need assistance at any point, AR Collector offers support via email and online resources, ensuring your application is smooth and your subscription is properly set up. With your account active, you’re ready to connect your accounting software for automation. Step 2: Connecting Your QuickBooks Account After your AR Collector account is approved, log in and navigate to the integration dashboard. Select QuickBooks Online as your preferred accounting software, then follow the guided prompts to authorize the connection. This process ensures all invoice, payment, and customer data syncs securely between platforms. The bi-directional integration means updates flow both ways: new invoices generated in QuickBooks Online are automatically included in AR Collector’s automation workflows, while payment statuses update seamlessly, reducing manual reconciliation. If you encounter connectivity issues, check your internet provider network availability or verify user permissions in both systems. Once your QuickBooks account is connected, your receivable management becomes automated, with all activity tracked and available in real time through the AR Collector dashboard. Step 3: Configuring AI Communication Preferences Customizing your communication preferences is crucial for effective receivable management. In your AR Collector dashboard, specify how and when the AI should send payment reminders to your customers. Tailor the frequency, channels, and tone of each message to suit your business needs and customer expectations. Options include: • Automated emails with payment links for upcoming, due, and overdue invoices. • Courtesy SMS reminders for added reach and immediate attention. • Voice calls from AI agents, escalating in urgency for accounts with multiple late payments. This ensures every customer interaction feels personal and professional, driving faster payment and improving your cash flow.
Step-by-Step Guide to Setting Up AR Collector
Real-Time Analytics Dashboard Features
AR Collector’s analytics dashboard gives you a complete view of your accounts receivable, helping you manage cash flow and optimize your collection process. The dashboard tracks: • Payments received, including amounts, dates, and payment methods. • Communication activity, showing the number of calls, emails, and texts sent for each account. • Delivery and response statuses for every interaction, so you know if customers are engaging. • Individual account logs, providing a history of reminders, payments, and follow-up actions. Beyond quantitative data, you gain access to AI-driven sentiment analysis, which interprets customer tone during voice calls and flags potential issues early. This allows your team to address concerns before they escalate to legal action or bad debt expense. By using these features, you can monitor performance, make data-driven decisions, and keep your receivable management on track.
Real-Time Analytics Dashboard Features
AR Collector’s analytics dashboard gives you a complete view of your accounts receivable, helping you manage cash flow and optimize your collection process. The dashboard tracks: • Payments received, including amounts, dates, and payment methods. • Communication activity, showing the number of calls, emails, and texts sent for each account. • Delivery and response statuses for every interaction, so you know if customers are engaging. • Individual account logs, providing a history of reminders, payments, and follow-up actions. Beyond quantitative data, you gain access to AI-driven sentiment analysis, which interprets customer tone during voice calls and flags potential issues early. This allows your team to address concerns before they escalate to legal action or bad debt expense. By using these features, you can monitor performance, make data-driven decisions, and keep your receivable management on track.
Real-Time Analytics Dashboard Features
Tracking Results and Measuring ROI with AR Collector
One of AR Collector’s biggest strengths is its ability to provide real-time visibility into your receivable process. You can easily track every payment, reminder, and follow-up through a comprehensive analytics dashboard. This transparency helps you understand what’s working and where improvements can be made. The platform measures key metrics like cash flow impact and DSO, so you always know if your automation is delivering results. Ready to see what’s included in the dashboard and how you can measure DSO improvements?
Tracking Results and Measuring ROI with AR Collector
One of AR Collector’s biggest strengths is its ability to provide real-time visibility into your receivable process. You can easily track every payment, reminder, and follow-up through a comprehensive analytics dashboard. This transparency helps you understand what’s working and where improvements can be made. The platform measures key metrics like cash flow impact and DSO, so you always know if your automation is delivering results. Ready to see what’s included in the dashboard and how you can measure DSO improvements?
Tracking Results and Measuring ROI with AR Collector
Understanding DSO Reduction and Cash Flow Impact
Reducing Days Sales Outstanding (DSO) is critical for maintaining healthy cash flow and efficient accounts. AR Collector addresses this by automating follow-ups and minimizing the time between invoice and payment. Here’s how AR Collector impacts DSO and cash flow: • Automated reminders and follow-ups lead to a 20-35% reduction in DSO, getting cash into your business faster. • Fewer unpaid invoices mean more predictable revenue and reduced late payments, supporting steady operations. • Real-time tracking allows you to quickly identify and address slow-paying accounts, minimizing bad debt expense. The result is a positive cash flow cycle: money earned is money received sooner, which you can reinvest in inventory, payroll, or business growth. With AR Collector’s analytics, you’ll always have a clear picture of how automation is improving your receivable process and financial health.
Understanding DSO Reduction and Cash Flow Impact
Reducing Days Sales Outstanding (DSO) is critical for maintaining healthy cash flow and efficient accounts. AR Collector addresses this by automating follow-ups and minimizing the time between invoice and payment. Here’s how AR Collector impacts DSO and cash flow: • Automated reminders and follow-ups lead to a 20-35% reduction in DSO, getting cash into your business faster. • Fewer unpaid invoices mean more predictable revenue and reduced late payments, supporting steady operations. • Real-time tracking allows you to quickly identify and address slow-paying accounts, minimizing bad debt expense. The result is a positive cash flow cycle: money earned is money received sooner, which you can reinvest in inventory, payroll, or business growth. With AR Collector’s analytics, you’ll always have a clear picture of how automation is improving your receivable process and financial health.
Understanding DSO Reduction and Cash Flow Impact
Getting Paid Faster: Improving Your Cash Flow
Boosting your cash flow is essential for business growth, and AR Collector makes it easier to get paid quickly. By automating online payments and reducing days sales outstanding (DSO), your business gains more working capital to fund operations or invest in new opportunities. QuickBooks Online’s seamless payment integration allows customers to pay instantly through multiple channels, whether online or in-store. With every invoice tracked from the date of enrollment, you can see how automation supports your cash flow goals and helps you reach your targets faster.
Getting Paid Faster: Improving Your Cash Flow
Boosting your cash flow is essential for business growth, and AR Collector makes it easier to get paid quickly. By automating online payments and reducing days sales outstanding (DSO), your business gains more working capital to fund operations or invest in new opportunities. QuickBooks Online’s seamless payment integration allows customers to pay instantly through multiple channels, whether online or in-store. With every invoice tracked from the date of enrollment, you can see how automation supports your cash flow goals and helps you reach your targets faster.
Getting Paid Faster: Improving Your Cash Flow
Key Features that Set AR Collector Apart
AR Collector stands out by offering advanced features that streamline your entire collections process. Its AI-powered system can manage up to 5,000 calls simultaneously, ensuring no customer is overlooked and every invoice gets prompt attention. Here’s what makes it unique: • Automated voice calls, emails, and texts for proactive reminders • Seamless QuickBooks Payments integration for easy online payments • Intelligent, escalating follow-up sequences for overdue accounts • Detailed activity logs and customizable analytics dashboards • Mobile app access for managing collections on the go These special features, combined with a flexible monthly subscription, allow you to pay only for what you use. The service runs on a monthly basis and leverages your existing QuickBooks Payments account, keeping service fees predictable and affordable for small businesses.
Key Features that Set AR Collector Apart
AR Collector stands out by offering advanced features that streamline your entire collections process. Its AI-powered system can manage up to 5,000 calls simultaneously, ensuring no customer is overlooked and every invoice gets prompt attention. Here’s what makes it unique: • Automated voice calls, emails, and texts for proactive reminders • Seamless QuickBooks Payments integration for easy online payments • Intelligent, escalating follow-up sequences for overdue accounts • Detailed activity logs and customizable analytics dashboards • Mobile app access for managing collections on the go These special features, combined with a flexible monthly subscription, allow you to pay only for what you use. The service runs on a monthly basis and leverages your existing QuickBooks Payments account, keeping service fees predictable and affordable for small businesses.
Key Features that Set AR Collector Apart
What are the pricing tiers for AR Collector?
AR Collector offers three straightforward monthly SaaS tiers: Starter ($99), Growth ($199), and Enterprise ($299), each tailored to different business sizes and AR volumes.
What are the pricing tiers for AR Collector?
AR Collector offers three straightforward monthly SaaS tiers: Starter ($99), Growth ($199), and Enterprise ($299), each tailored to different business sizes and AR volumes.
What are the pricing tiers for AR Collector?
What kind of reporting and analytics are available?
AR Collector provides a powerful CRM backend that tracks all interactions, logs and transcribes voice calls, and even performs sentiment analysis to provide insights into potential disputes through an intuitive executive dashboard.
What kind of reporting and analytics are available?
AR Collector provides a powerful CRM backend that tracks all interactions, logs and transcribes voice calls, and even performs sentiment analysis to provide insights into potential disputes through an intuitive executive dashboard.
What kind of reporting and analytics are available?
Monthly vs. Annual Pricing Breakdown
AR Collector’s subscription structure is designed for clarity and scalability. Plans are offered on both a monthly and annual basis, so you can choose what best fits your business needs. Monthly plans provide flexibility, while annual subscriptions offer additional savings. For QuickBooks Payments, fees may apply per transaction, depending on the payment method (credit card, ACH). These costs are set by your QuickBooks Payments account and are separate from your AR Collector subscription. Plan Monthly Price Annual Price (Discounted) Invoice Volume Range Basic $99 $1,069 (10% off) Up to 250/month Standard $199 $2,149 (10% off) 251–1,000/month Premium $299 $3,229 (10% off) 1,001–5,000/month QuickBooks Payments fees (as of 2025): • ACH: ~1% per transaction • Credit/Debit Card: 2.99% per transaction • Instant deposit (optional): 1.75% fee Check QuickBooks’ official pricing for the latest transaction costs
Monthly vs. Annual Pricing Breakdown
AR Collector’s subscription structure is designed for clarity and scalability. Plans are offered on both a monthly and annual basis, so you can choose what best fits your business needs. Monthly plans provide flexibility, while annual subscriptions offer additional savings. For QuickBooks Payments, fees may apply per transaction, depending on the payment method (credit card, ACH). These costs are set by your QuickBooks Payments account and are separate from your AR Collector subscription. Plan Monthly Price Annual Price (Discounted) Invoice Volume Range Basic $99 $1,069 (10% off) Up to 250/month Standard $199 $2,149 (10% off) 251–1,000/month Premium $299 $3,229 (10% off) 1,001–5,000/month QuickBooks Payments fees (as of 2025): • ACH: ~1% per transaction • Credit/Debit Card: 2.99% per transaction • Instant deposit (optional): 1.75% fee Check QuickBooks’ official pricing for the latest transaction costs
Monthly vs. Annual Pricing Breakdown
Ensuring Data Security and Compliance
Keeping your business data secure is a top priority. Both QuickBooks Online and AR Collector use strong encryption and secure servers to ensure that your information is protected at every step. Compliance with local and international data standards is built in, so you can trust your accounts receivable process is both safe and legal. Internet connection and provider network availability play a role in accessing cloud services, so occasional downtime may occur for server maintenance. However, AR Collector’s infrastructure is designed to minimize disruptions and maintain high availability. Regular updates and real-time alerts help mitigate risks. When you set up a new account in AR Collector, product registration and security questions verify your identity and business information. This layered approach ensures only authorized users have data access, helping you stay compliant and protected.
Ensuring Data Security and Compliance
Keeping your business data secure is a top priority. Both QuickBooks Online and AR Collector use strong encryption and secure servers to ensure that your information is protected at every step. Compliance with local and international data standards is built in, so you can trust your accounts receivable process is both safe and legal. Internet connection and provider network availability play a role in accessing cloud services, so occasional downtime may occur for server maintenance. However, AR Collector’s infrastructure is designed to minimize disruptions and maintain high availability. Regular updates and real-time alerts help mitigate risks. When you set up a new account in AR Collector, product registration and security questions verify your identity and business information. This layered approach ensures only authorized users have data access, helping you stay compliant and protected.
Ensuring Data Security and Compliance
